Run rotas, location-verified attendance, holidays, and employee self-service from one workforce platform.
StaffSync helps employers schedule shifts, track location-verified clock-ins, manage leave, and give employees a self-service portal — without spreadsheets or group chats.
Still managing your team the hard way?
Many teams still rely on a patchwork of spreadsheets, group chats, and paper forms. StaffSync brings these workflows into one structured platform.
Spreadsheet rotas
Version confusion, accidental overwrites, and no visibility for staff.
WhatsApp shift changes
Shift swaps lost in group chats. No record. No audit trail.
Missed attendance logs
Manual sign-in sheets miss late arrivals and early leavers.
Manual leave tracking
Holiday requests by email, allowances tracked in a notebook.
Unclear staff communication
Employees unsure of their shifts, hours, or remaining holidays.
Payroll preparation headaches
Chasing timesheets and piecing together hours at month-end.
One platform, three access levels
StaffSync is built around clear role boundaries — so every user sees exactly what they need.
Client Admin Portal
The employer dashboard. Manage your workforce directory, build rotas, approve leave requests, review attendance, export timesheets, and control employee portal access — all from one workspace.
Employee Portal
A private, invite-only self-service area for your staff. Employees can view their shifts, clock in and out, check holiday balances, submit leave requests, and track their own attendance history.
Platform Oversight
Platform-level account management and oversight — covering client workspaces, subscription status, and operational health. Not accessible to business users or employees.
Everything your team needs, in one place
Advanced Rota Builder
Build weekly schedules, assign shifts, manage templates, and optionally attach Work Locations.
Learn more →Employee Portal
Give staff a secure self-service dashboard to view shifts, clock in/out with location check, and check holidays.
Learn more →AI Rota Assistant
Generate draft rota suggestions based on contracted hours and scheduling notes for manager review.
Learn more →Location-Verified Attendance
One-time permission-based location capture during clock-in/out for transparent, site-based attendance checks.
Learn more →Work Locations & Sites
Save approved sites and care homes. Optionally verify employee clockings against the authorized radius.
Learn more →Holiday & Leave Management
Submit and approve leave requests. Track yearly allowances, sickness, or absence logs in one place.
Learn more →Timesheets & Advanced Reports
Review location-verified attendance evidence and export CSV summaries for your payroll provider.
Learn more →Privacy & Cookie Consent
Privacy-aware design featuring cookie settings centres, consent banners, and clear permission notices.
Learn more →Draft rotas faster with AI suggestions
The AI Rota Assistant helps managers generate draft shift suggestions based on contracted hours, role requirements, and scheduling notes. It speeds up the initial draft — but managers always review and confirm before anything is published.
- ✓ Generates draft suggestions, not automatic rotas
- ✓ Respects contracted hours and scheduling notes
- ✓ Manager approval required before publishing
- ✓ No shifts created without your review
Give employees their own self-service area
Employees log in securely via invite-only access to view their schedules, clock in and out with one-time location capture, check holiday balances, and log sickness or absence records without administrative friction.
- ✓ View assigned shifts and published rosters
- ✓ Clock in and out with permission-based, one-time location checks
- ✓ Submit leave requests and track holiday allowance balances
- ✓ Log sickness or absence occurrences directly in the portal
- ✓ Expiring, secure invitation links controlled by Client Admins
Simple, transparent pricing
Choose the plan that fits your business. Start free for demos and trials.
Starter Plan
Essential workforce scheduling for small teams.
- ✓ Up to 10 active staff profiles
- ✓ Unlimited rota shifts and schedules
- ✓ Holiday and leave request logs
- ✓ Attendance clock-ins and clock-outs
- ✓ Employee self-service portal
- ✓ Up to 2 Client Administrators
- ✗ Advanced Reports & CSV Exports
- ✗ AI Rota Assistant & location checking
Plus Plan
Workforce management, exception logs, and advanced reporting.
- ✓ Up to 30 active staff profiles
- ✓ Everything in Starter
- ✓ Advanced Reports & CSV Exports
- ✓ Location-Verified Attendance
- ✓ AI Rota Assistant suggestions
- ✓ Full audit trails
- ✓ Unlimited Client Administrators
Care / Growth
Designed for care teams, agencies, and larger rota-based operations.
- ✓ Up to 75 active staff profiles
- ✓ Everything in Plus
- ✓ Extended AI rota generation allowance
- ✓ Advanced rota planning tools
- ✓ Priority email support response
- ✓ Multi-department scheduling
- ✓ Unlimited Client Administrators
💡 Need a different plan? Try our Free Plan (up to 3 staff) for demos and trials, or contact us for Enterprise custom plans (75+ staff, multi-site onboarding, dedicated support).
Built with access control and data separation in mind
StaffSync is designed around separated business workspaces, role-based access, and controlled visibility for employees and administrators.
Role-Based Access
Client admins, employees, and platform oversight use separate access areas with scoped permissions.
Tenant-Separated Workspaces
Each business operates in its own workspace, with access patterns designed to keep client records separated.
Audit Logs
Key administrative actions are logged so administrators can track changes and review account activity.
Secure Invite & Reset Flows
Employees are onboarded via time-limited invite links. Password resets use secure, expiring tokens — not shared credentials.
Ready to bring your workforce onto one platform?
Start using StaffSync to run rotas, track attendance, and manage leave from one structured workforce platform.